Learn the Microsoft Office Word 2007 Basics

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INTRODUCTION:

Microsoft Word 2007 for Beginners

Welcome, I’m an Austin Public Library Reference Librarian. Word is part of the Microsoft Office Suite. It is a program that processes words and text. You can write letters, create resumes, make newsletters and flyers and many other things with Word.

Start Word: let’s get started by opening up MS Word 2007.

- Click on Start (at the bottom left hand side of screen).
- Point to Programs.
- Point to Microsoft Office.
- Click on Microsoft Office Word 2007.

The Word program will start. Your screen will show what appears to be a white page. This is called a blank document.

QUICK ACCESS POINTS:

Office Button, Quick Access Toolbar and the Ribbon System: Let’s go over the parts of these new, important access points in Word 2007.
a) Office Button: Click on the icon in the top, left corner of the screen. This is known as the Office Button. This button allows you to do the main actions such as open a document, open a new document, save, save as, and the many print functions. You can also exit Word here.
b) Quick Access Toolbar: This toolbar gives you quick access to often-used buttons such as save, undo/redo, spellcheck, print, print preview, and others. You can customize this toolbar.
c) Ribbon System: You’ll notice that there are no more menus as previous versions of Word contained. They are now called ribbons and each ribbon groups your tools by task, where the commands you use most frequently are close at hand.

OPEN UP A DOCUMENT:

Let’s start working on a document.

- Click on the Office Button.
- Click on Open.
- Click on Desktop under Look in: on the left hand side.
- Double-click on the item named Great American Novel.

This should open up an already created document entitled The Great American Novel.

CUT, COPY & PASTE:

Home Ribbon: popular commands such as cut, copy, paste and other editing functions.

Clipboard section: the clipboard contains the cut, copy and paste functions.

- Type your name in place of the Your Name in the document you opened. You can do this by highlighting with your mouse the words Your Name, and then type your name.
- Place your arrow with your mouse before the B in By <your name>, highlight the entire line.
- Click on the button with two pieces of paper (Copy) on the Home Ribbon.
- Put your cursor at the end of the document and hit enter twice.
- Click on the button with the clipboard (Paste) on the Home Ribbon.
- Place your arrow before the B in By your name, highlight the entire line again.
- Click on the button with the scissors (Cut) on the Home Ribbon.

FONT MANIPULATION:

Home Ribbon: Font section: the font contains all of the commands for changing the way the font looks in your document.

Make the title bold:
- Highlight the entire title line by moving the mouse to put the arrow before the title (in the margin).
- Click once to highlight the entire line.
- Click once on the button with a B on it on the Home Ribbon.

Italicize your name:
- Highlight your name by moving your mouse to put the cursor before your name, hold down the left mouse button and drag to highlight your entire name.
- Click once on the button with a slanted I on the Home Ribbon.

Change the entire document to Georgia font:
- Highlight the entire document.
- Click on Georgia in the drop-down menu on the Home Ribbon.

Notice how the entire document changes as you go through the font list, this makes it easy to view a font without having to select it.)

Make the title size 14:
- Highlight the entire title line again.
- Select the 14 from the drop-down menu on the Home Ribbon (next to the font face drop-down menu).

PARAGRAPH MANIPULATION:

Home Ribbon: Paragraph section: Center, right, left and justify:

- Highlight the entire paragraph.
- Click on the Center button, align text Right, and Justify buttons on the Home Ribbon.
- Notice how this changes the alignment of your paragraph.

FIND & REPLACE:

Home Ribbon: Editing section: within this section you can use the find and replace commands.

- Click the Replace button to open the Find and Replace box.
- Type in the word Main in the Find what: box.
- Type in Oak in the Replace with: box.
- Click on Replace twice.
- Click on OK.
- Click on Close.

PROOFING:

Review Ribbon: popular commands such as spell check, grammar check and thesaurus are on this ribbon in the Proofing section.

Check your spelling and grammar:
- Click on the Review Ribbon.
- Click on the Spelling & Grammar button.
- Click on Change to correct the word around.
- Click on Change to correct the word people.
- Click on Change to correct the subject-verb agreement to were no people.
- Click on OK.

Use the thesaurus:
- Put your cursor in the word fog.
- Click the Thesaurus button to open up the Thesaurus box.
- Put the arrow on the word vapor in the Thesaurus: English column. Click once on the arrow drop down menu, select Insert. Close the Research box by clicking once on the X.

PRINTING:

Printing a document:
- Click on the Office Button.
- Move the arrow down to the Print icon.
- Click once on Print Preview.

How does the document look? If you are not happy with how it looks, click on Close Print Preview and edit your document.

If you are happy with how it looks, click Print.

If you know your document is fine and you do not want to preview it, you can simply press Print in the Office Button.

SAVING:

Save the Document:
- Click on the Office Button once.
- Click on Save.

This saves your edited document in the same place, on your desktop.

Save As: Use if you wish to save your document somewhere else, a disk, for example.

- Click the Office Button once.
- Click on Save As.
- The Save As box will pop up, here you’ll be able to select where you want to save your document and give it a different name if you wish.
- Click on Cancel to close this box.

CONCLUSION:

Close the Program: There are a couple of ways to close the program. You can click on the X in the upper right hand corner. Or you can click on the Home Button then click on Exit Word (in the bottom right corner).

That is the conclusion of the basic functions of Microsoft Office Word 2007.